AFOXT Limited customer privacy notice

This privacy notice tells you what to expect us to do with your personal information.

Contact details

Email: alex@afoxt.com

What information we collect, use, and why

We collect or use the following information to provide and improve products and services for clients:

  1. - Names and contact details
  2. - Usage data (including information about how you interact with and use our website, products and services)
  3. - Account access information
  4. - Website user information

We collect or use the following personal information for the operation of client or customer accounts:

  1. - Names and contact details
  2. - Addresses
  3. - Purchase or service history
  4. - Account information, including registration details
  5. - Information used for security purposes

We collect or use the following personal information for dealing with queries, complaints or claims:

  1. - Names and contact details
  2. - Addresses
  3. - Payment details
  4. - Account information
  5. - Purchase or service history
  6. - Customer or client accounts and records
  7. - Correspondence

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website. Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

  1. - Your right of access. You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
  2. - Your right to rectification. You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
  3. - Your right to erasure. You have the right to ask us to delete your personal information. You can read more about this right here.
  4. - Your right to restriction of processing. You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
  5. - Your right to object to processing. You have the right to object to the processing of your personal data. You can read more about this right here.
  6. - Your right to data portability. You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
  7. - Your right to withdraw consent. When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to provide and improve products and services for clients are:

  1. - Contract. We have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Our lawful bases for collecting or using personal information for the operation of client or customer accounts are:

  1. - Contract. We have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

  1. - Contract. We have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Where we get personal information from
  1. Directly from you.

How long we keep information

Data is kept during our contract so that services can be maintained and delivered. Data required by law to be maintained for compliance purposes will be stored for seven years in total.

Who we share information with

Data processors:

FreeAgent

This data processor does the following activities for us: Accounting software service that allows us to track quotes, invoices and manage client projects amongst its core accounting services.

We have a joint controller relationship with Google. We process your personal information with that joint controller for the following reason: To provide and improve products and services for clients, and for the operation of client or customer accounts by utilising services such as Google Analytics or Workspace.

We also have a joint controller relationship with Microsoft. We process your personal information with that joint controller for the following reason: To provide and improve products and services for clients, and for the operation of client or customer accounts by utilising services such as Microsoft 365 for Business.

Others we share personal information with:

  1. Organisations we’re legally obliged to share personal information with.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

2 February 2025